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Frequently Asked Questions - CreateSmart Initiative (except DBCS)

 
  1. What does CreateSmart Initiative (CSI) support?
  2. How to apply?
  3. Can a single applicant submit more than one application at any one time?
  4. Is there any quota on the number of projects to be supported by CSI?
  5. What is the chance of getting funding support from the CSI?
  6. What are the funding criteria?
  7. What is the funding procedure for applications of design projects under the CSI?
  8. What is the function of the CSI Vetting Committee?
  9. What should I do after the completion of the design project funded by the CSI?
  10. Who are eligible to apply?
  11. Are companies or organisations outside Hong Kong eligible to apply?
  12. What defines a local company or organisation?
  13. Can a local company or organisation of non-Hong Kong origin apply?
  14. Can I apply for CSI funding if another Government funding agency has rejected my application before?
  15. Can I submit an application for the re-run of a project which was previously funded by the DesignSmart Initiative (DSI) or the CSI?
  16. What criteria constitute a repeated project ? (New Frequently Asked Question)
  17. If the application is rejected, can the applicant re-submit the application?
  18. What should I do if some variations are foreseen during the project implementation period?
  19. If there are savings in some budgeted items, can I have budget virement to reallocate funding from the under-spent items to over-spent ones?
  20. If there are savings in some budgeted items, can I use them for some unbudgeted items?

  1. What does CreateSmart Initiative (CSI) support?

    The CSI was launched in 2009 to provide funding support to projects conducive to the development of creative industries in Hong Kong. As various funding schemes such as the DesignSmart Initiative (DSI) and the Film Development Fund were already functioning, the CSI excluded applications eligible under those pre-existing schemes to avoid overlap. To rationalise funding arrangements for the creative sector and enable resources to be used in a more co-ordinated manner, the CSI and the DSI were consolidated by phases commencing June 2011, and the DBCS was placed under the CSI with effect from 24 May 2013. Applications under the DBCS received on or after 24 May 2013 are funded under the CSI.

    The DBCS, while placed under the CSI, operates according to the CreateSmart Initiative Guide for the Design-Business Collaboration Scheme. For Frequently Asked Questions about the DBCS, please Click Here.

    For CSI design-related initiatives except the DBCS, they operate according the CreateSmart Initiative Guide and their Frequently Asked Questions are as follows.

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  2. How to apply?

    For design projects, you can download the CreateSmart Initiative Guide (“CSI Guide”) and application form template from the Download Area of this website. Please submit your application by following the instructions set out in Tips for application. For assistance regarding filling in the application form, please contact the Help Desk of the CSI Secretariat (“Secretariat”) at (852) 2737 2635.
    No application fee will be charged.

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  3. Can a single applicant submit more than one application at any one time?

    There is no restriction on the number of application submitted by an applicant at any one time. In assessing each application, we will consider the capability of the applicant to deploy adequate resources to complete the project, taking into account the number of projects the same applicant is currently undertaking.

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  4. Is there any quota on the number of projects to be supported by CSI?

    There is no such quota. Each application will be assessed on its own merits.

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  5. What is the chance of getting funding support from the CSI?

    The CSI Vetting Committee will base on the set criteria to assess the merits of the application.

    For the assessment criteria, please refer to the CSI Guide.

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  6. What are the funding criteria?

    Please refer to the CSI Guide.

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  7. What is the funding procedure for applications of design projects under the CSI?

    Applications of design projects under the CSI should be submitted through the online-application system. In general, upon receipt of an application, the Secretariat will first examine the application to determine if the applicants meet the eligibility criteria and whether the information in the application is clear and sufficient. In case more information is required, the Secretariat will request the applicants to provide supplementary information. The applicants should undertake to provide the information as requested by the Secretariat. The applicants run the risk of delay in the processing if they fail to respond promptly.

    After screening, the Secretariat will submit the application and recommendations to the CSI Vetting Committee for consideration.

    At the application stage, the applicant may be required to attend CSI Assessment Panel meeting(s) to make presentation(s) on its project as requested by the Secretariat.

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  8. What is the function of the CSI Vetting Committee?

    The CSI Vetting Committee comprises professionals, representatives from the private sector, academics and other relevant members of the public. Its functions are to assess applications, make recommendations, monitor and review approved projects. For the membership list, please refer to Vetting and Assessment.

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  9. What should I do after the completion of the design project funded by the CSI?

    The applicants are required to submit a completion report including details of the results, performance and evaluation of the project within four months from the project completion date. The completion report should be submitted together with a financial statement on accrual basis on the final financial position of the project audited by a certified public accountant. The applicants are also required to make presentation of the outcome of their project to the CSI Vetting Committee in accordance with the CSI Guide and as arranged by the Secretariat.

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  10. Who are eligible to apply?

    Local academic institutions, industry support organisations, trade and industry associations, professional bodies, research institutes and local companies are eligible to apply.

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  11. Are companies or organisations outside Hong Kong eligible to apply?

    No, but they may act as collaborating parties in the project.

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  12. What defines a local company or organisation?

    The applicant should be a body or company established or incorporated under the Hong Kong laws including the Companies Ordinance.

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  13. Can a local company or organisation of non-Hong Kong origin apply?

    As long as the applicant is a body or company established or incorporated under the Hong Kong laws including the Companies Ordinance and has substantial connection to Hong Kong, it is eligible to apply.

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  14. Can I apply for CSI funding if another Government funding agency has rejected my application before?

    The Government has set up different funding schemes with different objectives and eligibility criteria. Projects rejected by other funding agencies do not necessarily mean that they will be rejected by CSI. All applications will be assessed according to the vetting criteria of CSI.

    However, applicants are required to disclose in the application form whether they have applied / are applying for funding support from other funding sources.

    In general, funding support will not be given to an application which has received funds from other Government funding sources.

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  15. Can I submit an application for the re-run of a project which was previously funded by the DesignSmart Initiative (DSI) or the CSI?

    To provide flexibility for applicants to develop projects with a longer-term vision for the benefit of the industry, applications for re-run of previous projects are allowed. Such repeated applications however should be submitted on a project by project basis, and assessment will be made on individual merit.

    That said, repeated projects will normally be subject to a two-control rule, i.e. funding approved has to meet at least one of the following two controls –

    1. funding approved should not exceed the previous funding approved in absolute dollar terms;
    2. funding approved should not exceed the previous funding approved in percentage share of public funding to project cost.

    Since a repeated project must have earned the support of industry lest it will not be repeated, it should have the capability to obtain some financial support from the commercial and industrial sector. We trust that the above controls will help the sustainable development of the project concerned, and at the same time leave more resources for other new projects to benefit the creative sector at large.

    Example :

    Assuming a DSI/CSI-funded “Project 2011” will be re-run in 2012 and this “Project 2012” will seek CSI funding –

    Scenario 1 – project approved with funding not exceeding the previous funding approved in absolute dollar terms

    Project Title Total Project Cost Amount of Sponsorship and Income Amount of CSI Funding Granted
    Project 2011 $1,500,000 $500,000 $1,000,000 (66%)
    Project 2012 $1,400,000 $450,000 $950,000 (68%)

    Scenario 2 - project approved with funding not exceeding the previous funding approved in percentage share of public funding to project cost

    Project Title Total Project Cost Amount of Sponsorship and Income Amount of CSI Funding Granted
    Project 2011 $1,500,000 $300,000 $1,200,000 (80%)
    Project 2012 $2,000,000 $700,000 $1,300,000 (65%)

    The above examples are for illustration only. The Government has no guarantee of granting funding from the CSI to a project similar to the above example. Each project will be assessed on its own merit.

    Exceptions will only be considered with full justifications.

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  16. What criteria constitute a repeated project ? (New Frequently Asked Question)

    The followings are criteria which constitute a repeated project :

    1. Projects by the same or largely the same project name are repeated projects.
    2. If a different project name is used but the project nature is similar to a previous CSI project run by the same applicant, the Secretariat will review its content and objectives to see if it is in fact a repeated project.
    3. This notwithstanding, re-run of the same project but in a different geographical location may not be treated as a repeated project.
    4. The final decision of whether a project is a repeated project will be subject to the approval of Controlling Officer on recommendation of the CSI Assessment Panel.

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  17. If the application is rejected, can the applicant re-submit the application?

    A declined application may be re-submitted only if it has been revised substantially or if it has been able to produce additional information to address the comments made by the CSI Vetting Committee in its earlier review. The applicant should set out clearly the differences of the re-submitted application vis-à-vis the previous one. Subject to the circumstances of the case, it will be put up to the CSI Vetting Committee for re-consideration.

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  18. What should I do if some variations are foreseen during the project implementation period?

    An approved project is required to be carried out strictly in accordance with the proposal. Any modification, amendment or addition to the project, including change of the project commencement or completion dates, key project staff or key equipment, scope, methodology, project deliverables in terms of nature and scale, budget (except for excess less than 15%, see Q18 below), sponsorship, income, cash flow projection etc. will require prior written approval by the Secretariat. All variation should be well justified.

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  19. If there are savings in some budgeted items, can I have budget virement to reallocate funding from the under-spent items to over-spent ones?

    You are allowed to reallocate funding from under-spent items set out in the approved budget to over-spent ones provided that the sum reallocated does not exceed 15% of the original budgeted expenditure for that item and the reallocation does not result in any increase in total project cost and the CSI funding granted for the project.

    For reallocation in excess of 15%, you are required to seek prior approval from the Secretariat with full justifications. If no prior approval has been sought, you are required to bear the amount exceeding the 15% variation allowance.

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  20. If there are savings in some budgeted items, can I use them for some unbudgeted items?

    Savings cannot be used for unbudgeted items, unless prior written approval is obtained from the Secretariat. You should bear all expenditures related to unbudgeted items if no prior approval has been sought.

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